The Process

1. Consultation---Schedule---Meet

  • Call us to schedule a consultation and discuss our fees. We will book an appointment to meet with you in person.

2. Contract---Sign--Design

  • Once one of our designers has come out to site, we will provide you with a design/drafting agreement based on the "scope of work" of your project.

3. Scope of Work

  • The "scope of work" is a document outlining a complete "wish list" from you, the client, and a detailed description of the work to be done throughout the renovation.

4. Measure/Design layouts

  • Once you have signed a drafting agreement or design contract, we will begin designing. Depending on if you, the client, currently have existing architectural drawings or require existing and proposed drawings, there will be a fee accordingly. Even if existing drawings exist, we still need to input those layouts into our computer software to create any proposed layouts. In addition to existing drawings, we may need to draw up a demo plan in accordance to the existing drawings. This set is for our contractor/trades to use for pricing and construction.

5. Design

  • Once we get an existing and proposed layout designed, we will send these as preliminary designs. 9 times out of 10 we will not draw your absolute dream space first off the bat. The design process involves revisions and changes. We encourage our clients cover their drawings in red pen and communicate where they'd like amendments.

6. Dialogue

  • The design process is a dialogue. Of course as designers, we have an opinion on everything, and as a client you are hiring us for our expertise. But the space we are designing at the end of the day is YOURS. We want the final design to be a reflection of your tastes, to meet your needs, and accommodate your lifestyle. We as designers are here to guide you, assist you, and yes, at times push you along!

7. Send out for Tender

  • Confirm 90%: Once design has gotten to about 90% we send it out for tender to all our trades for pricing. This stage can take anywhere from 1 to 3 weeks, depending on the size of your project. 

9. Budget Meeting

  • After pricing has come back from our trades, we put together an estimate. We will then schedule a day for our clients to come to our board room to review the estimate in detail. We always want to make sure our clients fully understand exactly what they are getting!

10. Contract

  • After budget meeting and design has been presented, if the client would like us to proceed and carry out the work, we will write up a contract accordingly.
  • After the contract is signed, if there are any changes to the original scope, a change order will be drawn up from this point on.

11. Purchase Material/Product

  • Before swinging a hammer, we require products and finishes to be ordered ahead of time. This way we are able to ensure minimal delays in the production schedule.

12. Project Commences

  • Your project will begin!

FAQ

Every interior design company will have their own process. To understand how Revolving Rooms operates, please read through our Frequently Asked Questions.

1. How long does the design process take?

  • Depending on the job, scope of work, and the clients (availability to meet, ability to make decisions etc.), the design process will differ from project to project. On average the design process will take 1-2 months. Within this 1-2 month time period:
    • We meet with our clients for a consultation
    • Design contract is signed
    • Existing drawings and proposed drawings are done up
    • Preliminary finishes are selected
    • Drawings are sent out for tender

2. What is involved in the design process?

The Design Process can be complex. A rough layout of what to expect is below:

  • First consultation; gather a scope of work; draft layout with our software; send proposed layouts to client; requested amendments made; preliminary finish selections are chosen; inspiration images are included to support design ideas

3. What are the advantages to hiring a design/build team?

  • Revolving Rooms partnered with Diamond Contracting over 10 years ago. This partnership has led to both companies incredible success within the industry. We wouldn't want it any other way and our clients quickly come to feel this way as well!
    • Togetherness: Revolving Rooms and Diamond Contracting work very closely together. We are family here. At the end of the day we want our clients to be happy with the final product. When challenges arise (and there will always be challenges) we all roll up our sleeves and work together to find solutions.
    • Cost Savings: Compared to hiring independent firms, a design build team shares administration costs, project management costs, & more. In addition, as designers working alongside our contracting team every day, we design with an eye towards construction considerations.
    • Efficient Timeline: From design & conception to construction & production, we take the project from start to finish. The design & construction are performed by a single team, under one contract. A renovation or build involves managing numerous timelines & trades that need to coordinate in lockstep. Our design/build team coordinates all these timelines & trades together. This decreases the chance for details to fall through the cracks & allows for the schedule to run continuously & smoothly.
    • Accountability: When the same group that designs the space also builds the project, there tends to be much more attention given to pricing & scheduling. This can take place as early as the design phase & continues throughout the entire renovation. At Revolving Rooms, we design alongside our framers, plumbers, & electricians to ensure accurate pricing & confirm feasibility of construction.
    • Collaboration: We operate under the assumption that our clients WANT to be involved in the process & decision making. There's a certain pride that we as designers & builders experience from each renovation. We want our clients to feel the same pride about their space when it is completed.
    • Communication: Construction & renovations can be overwhelming & stressful, but we strive to make all projects a fun & enjoyable experience. We want our clients to understand the process & know what's going on. Our design/build team believes communication works best when it is open & often!

4. What happens after the design phase?

  • After design is about 90% complete, we send it out for tender. We send it to any trade that needs to be involved in the renovation. Once we receive all the costs from our trades, we put together a very detailed estimate. This is followed by a budget meeting with our clients. There is always the opportunity to add items or cut budget back after this meeting.

5. How is a designer assigned to my renovation?

  • Every project involves Kendall, our Senior Designer & Revolving Rooms owner, and our 'extended' family members from Diamond Contracting. We strongly believe that the more sets of eyes we have on a project, the better the results. When we're able to have our in-house tradespeople see the entire design process, we can count on extremely accurate pricing and construction. 

6. Will I get 3D renderings done up?

  • Time is always of the essence. We are always trying to be smart with design hours, we typically do not make inspiration boards, 3D renderings, or other time consuming documentation unless absolutely essential. A 3D rendering can take 1-2 days, a inspiration board can take hours to cut & glue together. It’s typically not a great use of time, especially if the ideas presented were off-base. If a layout or selection doesn’t make sense to you, please let us know, we can quickly sketch it up, walk you through it, or make a 2D computer drawing of how it will look in a space. We find that walking through the design or taping the walls/floors in the current space is the best approach for communicating what to expect, often in conjunction with sketches.

7. What happens if there are changes once the contract is signed?  

  • There is no way to foresee every little detail that will play out during renovation. The contract is written up as detailed as possible to obtain the most accurate pricing. At some point, though, the client must commit to ensure the project moves forward & sign the contract. Anything that is added, changed, or taken out of the original estimate will be reflected on a change order. Change orders can either show an additional cost for adding or changing details to the renovation, but can also show a credit for taking away or changing details of the renovation.